The Concurrent Enterprising Network of Excellence

Template for the research paper

John Doe11111,

1Moon Enterprises, Rue du Soleil 12, 12345 Mercure, France, {Johndoe}@moon.fr

Abstract

In order to facilitate your authoring process, we provide you with a professional MS Word document template, containing predefined styles for all your document elements. Using these styles will keep your effort to prepare an excellent page layout to a minimum and will ensure a smooth editing of the conference proceedings.

Please read the instructions carefully.

(please start with an abstract of 100-150 words)

Keywords

Manuscript, template, preparation, proceedings, (please define 3-5 keywords)

1          Using the Template

The template supports Word 97 or higher versions. For using it, you have two options:

  • open it with a double click in the Windows Explorer or
  • copy it to your templates directory (see tools/options/file path in the MS Word menu): then open MS Word, select File/New from the menu and select template

The template contains specific styles for all the typical elements in your paper (e.g. for title, headings, text, captions, references, etc.). Using these styles ensures that all papers will have the same layout.

Please note: When opening the template, the MS Word macro virus warning may appear. This is because the template contains a specific toolbar (see below) which activates the warning. This is no virus. The template has been virus checked and is clean. You can open the document with activated macros. If you deactivate the macros, you cannot use the specific toolbar.

2          Using the Styles of the Template

Formatting the paper is rather simple: All you have to do is to select the paragraph which you want to format and to choose the respective style from the pull down menu of the formatting toolbar. When writing the paper sequentially, the correct styles are assigned automatically after a <Return>, i.e. Title is followed by Author(s) Name and this is followed by Author(s) Address and so on. Text is followed by Text.

The template contains also a specific toolbar with all these styles. This makes formatting even more easy, so that you can select the paragraph which you want to format and then click on the button with the respective style.

Figure 1: The toolbar

If you are not so familiar with styles, you may also replace the instructions in this document with your paper text. Thus you will receive the same results. However, it may be worth while to spend instead some minutes to get acquainted with the usage of styles. This pays back also for other layout activities.

The template contains the following styles (listed in the order of appearance in the paper):

  • Title: Use this style for the title of the paper. After <Return> the style Author(s) Name is active.
  • Author(s) Name(s): Use this style for the name(s) of the author(s). After <Return> the style Author(s) Address(es) is active.
  • Author(s) Address(es): Use this style for the address(es) of the author(s). If the authors have different addresses, indicate the link by superscripted numbers (i.e. 1 2 3). After <Return> the style Small Heading is active.
  • Small Heading: Use this style for small headings (i.e. in small font). Small headings are used for heading the abstract, the keywords, the acknowledgement and the references. After <Return> the style Small Text is active.
  • Small Text: Use this style for small text (i.e. in small font). Small text is used for the abstract, the keywords, and the acknowledgement. After <Return> the style Small Text is active.
  • Heading 1 (or equivalent): Use this style for headings of the 1st level, eg. Introduction. After <Return> the style Text is active. Headings are numbered automatically. (Heading X is a standard MS Word style and will appear in the equivalent translation in your native language MS Word Version, e.g. as Überschrift X, Titre X, etc.)
  • Heading 2 (or equivalent): Use this style for headings of the 2nd level. After <Return> the style Text is active.
  • Heading 3 (or equivalent): Headings of the 3rd level should be avoided. After <Return> the style Text is active.
  • Text: Use this style for normal text. After <Return> the style Text is active again. (Do not use the style Standard for normal paragraphs).
  • Enumeration (Bullet): Use this style for enumerations with bullets (lists). After <Return> the style Enumeration (Bullet) is active again.
  • Enumeration (Dash): Use this style for enumerations with dashes (lists). After <Return> the style Enumeration (Dash) is active again.
  • Enumeration (Number): Use this style for numbered enumerations. The numbers are assigned automatically. After <Return> the style Enumeration (Number) is active again.
  • Figure: Use this style for figures. Do not use frames for positioning figures. Simply insert them as a normal paragraph. Do not position them over the text. The style centres them on the page. After <Return> the style Caption is active.
  • Table: Use this style for tables. Centre the table on the page manually. After <Return> the style Caption is active.
  • Caption (or equivalent): Use this style for labelling figures and tables. It is created automatically when using ‘Insert/Caption’ from the menu and it is numbered automatically. After <Return> the style Text is active. (Caption is a standard MS Word style and will appear in the equivalent translation in your native language MS Word Version, e.g. as Beschriftung, etc.)
  • References: Use this style for the references. After <Return> the style References is active again.

Do not use the following (MS Word specific) styles: Header, Footer, Standard. Please note that all styles assign the correct spacing before and after a paragraph, heading, figure, etc. automatically. Thus, you must not insert blank lines.

3          Examples

3.1          Enumerations

Example for an enumeration with bullets:

  • Enumeration item with a bullet
  • A second item

Example for an enumeration with dashes:

  • Enumeration item with a dash
  • A second item

Example for an enumeration with numbers:

  1. Enumeration item with a number
  2. A second item

3.2          Figures and Tables

Example for a figure and its caption (cf. Figure 2):